CONFERENCE ROOMS

Rules and Guidelines

Read the Solstice Conference Room Use Guidelines and Procedures

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Check Our Availability

Check our conference room calendar for available conference rooms

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ROOM FEATURES AND AMENITIES

Homeword and the Solstice Conference Center are closed to the public and employees will work remotely through March 31st until further notice. Classes and personal counseling sessions are taking place virtually. Be on the lookout on our social media platforms for helpful tips for compressed work weeks, reduced hours or loss of a job. Wishing everyone health during this time. Thank you for your understanding and your diligence!

The Conference Center is located in the Solstice Building at 1535 Liberty Lane, Suite 114. It is primarily for the use of commercial tenants and their clients. As a community amenity, it is also available for rent by outside community organizations and groups upon approval. Approved uses include meetings, conferences, programs, and workshops. The Conference Center is managed by Homeword and inquiries and reservations can be made by calling Erin Ojala at 532‐4663 x10.

The Conference Center is approximately 817 sq. ft. in floor area, not including storage closets and cabinets. The space can be broken down into two or three separate meeting spaces by using room dividers. Conference Room 1 is approximately 336 sq. ft., Conference Room 2 is 204 sq. ft., Conference Room 3 is 204 sq. ft., and Conference Room 2 & 3 combined is 408 sq. ft.

THE CONFERENCE ROOM IS EQUIPPED WITH

  • Ceiling‐mounted LCD projector with automatic screen
  • Four built‐in speakers throughout the room
  • Wireless internet access
  • 18 five foot tables
  • 50 chairs
  • White board wall paint
  • Counter with sink and filtered water
  • Commercial coffee maker with air pots, Hunter Bay coffee and coffee condiments
  • French doors opening to patio
  • Break room with kitchen, stove and microwave
  • Plates, silverware, cups and glasses

FEE SCHEDULE FOR OUTSIDE GROUPS

Non-profit organizations:
1 ‐ 4 hours……..$50
4 – 8 hours…….$75

For profit organizations:
1 ‐ 4 hours……..$100
4 ‐ 8 hour……….$150

CANCELLATION POLICY

  • Reservation fees are due once reservations are approved and no later than 24 hours before the event.
  • All cancellations should be made within 48 hours of the scheduled time.
  • Cancellations should be made by emailing Erin Ojala at erin@homeword.org or by calling 532‐4663 x10
  • Reservations fees are nonrefundable. Instead, a credit will be available for you to use towards your next reservation. Credits will expire after 6 months.

SCHEDULING CONFERENCE ROOMS